Henry Jackson Archive Audio Files

Henry Jackson Archive Audio Files
Data Dictionary
Last Update: October, 2008

Oral History Recordings and Jackson Metadata Mapping

EAD finding aid will be the primary discovery method – DSpace is just the place we’re parking files to keep them safe.  All of the Jackson collection will be locked down due to rights issues.

Files will go in DSpace collection:

University Libraries > Special Collections > Henry Jackson Archive

There will be two .wav files uploaded with each record – the preservation master (96/24) and use copy (44.1/16).  Users will have access to this collection on cd in Special Collections.

While the Jackson collection will not be using author, publisher, subject fields, or linking to the EAD record, they have been included here so that this might serve as a general template for oral history recordings in general.

Encoded Archival Description Field or Enter This Info

DSpace Submission Field

Dublin Core Qualified Field

Enter speakers (and moderators or interviewers, if they are of enough importance).

Format of personal name: Lastname, Firstname

Format of corporate name: Enter in direct word order. If the creating organization is subordinate to a larger organization (part of a corporate hierarchy, i.e.), provide the name of the main organization first, followed by a period space and the name of the subordinate group.

Use LC Authority File for form of name when available.

http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First

Authors

Contributor.author

<unittitle>

Drop all initial articles (A, The, etc.).

Title

Title

use if needed

Other Titles

Title.alternative

<unitdate>

The date the original recording or broadcast was made.

Format the date in standardized,

W3C-DTF format http://www.w3.org/TR/NOTE-datetime: YYYY, or YYYY-MM, or YYYY-MM-DD as needed.

Date of Issue

Date.issued

Refers to the person or organization primarily responsible for distributing the recording, or otherwise making it available to others. Usually a publisher, distributor, or broadcasting company.

Format of personal name: Lastname, Firstname

Format of corporate name: Enter in direct word order. If the creating organization is subordinate to a larger organization (part of a corporate hierarchy, i.e.), provide the name of the main organization first, followed by a period space and the name of the subordinate group.

Use LC Authority File for form of name when available. http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First

 

Publisher

Publisher

blank

Citation

Identifier.citation

blank

Series/Report No.

Relation.ispartofseries

<unitid>

Identifiers -- other

Identifier.other

Accession Number:  3560-33

Identifiers -- other

Identifier.other

 

Identifiers – URI

Identifier.uri

(DSpace enters handle)

Recording, Oral

Type

Type

Enter the language the person is speaking in the recording in ISO format.

[For example, en_US for

English (United States).]

Language

Language.iso  (en_US)

Major subjects (people, organizations, topics, activities, events) and themes (or concepts) that represent the intellectual content of the recording as a whole. Terms in this field are taken from the LC Subject Headings list (LCSH). Separate each term in a multiple-term heading with a dash (two hyphens). If an appropriate term cannot be found in LCSH, check the LC Thesaurus for Graphic Materials (TGM I).

Subject Keywords

Subject.LCSH

or

Subject
(if using something
besides LCSH)

<scopecontent>

Abstract

Description.abstract

List funding agency, if applicable.

For example,

Henry M. Jackson Foundation

Sponsors

Description.sponsorship

blank

Description

Description

Follow file-naming structure below

Document File

File

 

File Description

DSpace assigns the following:

Format.extent (bytes)

Format.mimetype (audio/x-wav)

<extent>

duration of recording:  23 minutes, 58 seconds

 

Format.extent

Digital, stereo.  Converted from analog recording to Broadcast Wave Format files by Scott Colburn in 2006.  Each recording was converted to both a 96kHz, 24-bit and a 44.1kHz, 16-bit .wav file.

 

Format

Link to EAD record

 

relation.isReferencedBy

<prefercite>

 

relation.ispartof

Copyright restrictions apply. Consult Special Collections Division, University of Washington Libraries.

 

Rights

 

File naming: Files should be named by <unitid>, a unique name consisting of the old accession numbers, followed by the sampling rate.

For example:  3560_15_12_96kHz.wav     or      3560_15_12_44kHz.wav

If the original recording was very long and the digitized version has been broken up into two parts, the files should be named as follows:
3560_15_12_pt1_96kHz.wav     or           3560_15_12_pt1_44kHz.wav
3560_15_12_pt2_96kHz.wav     or           3560_15_12_pt2_44kHz.wav

DUBLIN_CORE.XML file for batchloading of audio files:

<dublin_core>

<dcvalue element="contributor" qualifier="author">enter speakers from EAD
<scopecontent> field or delete field</dcvalue>
<dcvalue element="title" qualifier="none">enter data from EAD <unittitle>
field</dcvalue>
<dcvalue element="title" qualifier="alternative">if you have an alternative
title, otherwise delete</dcvalue>
<dcvalue element="date" qualifier="issued">enter data from EAD <unitdate>
field</dcvalue>
<dcvalue element="publisher" qualifier="none">enter publisher, distributor or
broadcasting company or delete</dcvalue>

<dcvalue element="identifier" qualifier="other">Accession Number 3560-33
</dcvalue>
<dcvalue element="identifier" qualifier="other">enter data from EAD <unitid>
field</dcvalue>
<dcvalue element="identifier" qualifier="uri">DSpace should automatically
enter the handle here</dcvalue>

<dcvalue element="type" qualifier="none">Recording, Oral</dcvalue>
<dcvalue element="language" qualifier="iso">en_US</dcvalue
<dcvalue element="subject" qualifier="LCSH">enter LCSH</dcvalue>
<dcvalue element="subject">if using a term besides the preferred LCSH</dcvalue>
<dcvalue element="description" qualifier="sponsorship">enter funding/grant
agency</dcvalue>
<dcvalue element="description" qualifier="abstract">enter information from EAD <scopecontent> field></dcvalue>

<dcvalue element="format" qualifier="none"> Digital, stereo. Converted from analog recording to Broadcast Wave
Format files by Scott Colburn in 2006. Each recording was converted to both a 96kHz, 24-bit and a 44.1kHz,
16-bit .wav file.</dcvalue>
<dcvalue element="format" qualifier="extent">DSpace should automatically
enter the size of the file here in bytes</dcvalue>
<dcvalue element="format" qualifier="mimetype">DSpace should automatically
enter “audio/x-wav” as the mimetype here</dcvalue>

<dcvalue element="relation" qualifier="isreferencedby"> link to EAD here
(for example: http://www.lib.washington.edu/specialcoll/findaids/docs/papersrecords/JacksonHenry3560.xml</dcvalue>
<dcvalue element="relation" qualifier="ispartof">enter information from EAD <prefercite> field></dcvalue>
<dcvalue element="rights" qualifier="none">Copyright restrictions apply. Consult Special Collections division,
University of Washington Libraries.</dcvalue>

</dublin_core>